Running a successful Little League is a lot of work and Plymouth New Hope Little League is a volunteer-run baseball community. To help keep things running smoothly, to ensure our league is strong, and to build community among baseball-loving families, each participating family is asked to contribute in some way. Most families choose to volunteer their time, but you may also choose to "buy out" your hours with a financial contribution.

For those families that choose to volunteer their time, PNHLL uses SportsEngine’s Dibs system to schedule and manage our volunteer opportunities. Available Dibs shifts will display in the Dibs section at pnhll.org.

There are many opportunities and options for fulfilling your Dibs hours including:

• Player evaluations in March 
• Regular season - May, June, early July
• Tournaments - Rookie Weekend in June, Memorial Cup in late July
• Dibs hours buy-out option (see below)
• Hire someone to fulfill your hours for you (see below)

When you register your player for the spring season, you will automatically be added to an email distribution list that will alert you to Dibs opportunities. See below for other questions about emails.

• 6 Hours for families with 1 player in the Rookie division
• 14 Hours for families with 1 player in the Minors or Major divisions
• 12 Hours for families with 2 Rookie players 
• 16 Hours for families with multiple children in the league
  • The maximum number of hours per family is 16. Thus, if a family has a Rookie and a Minor A player, their Dibs requirement is 16 hours
• If you find that you cannot make a future scheduled Dibs shift for any reason, a 96-hour cancelation is allowed. You are expected to fulfill the shifts that you sign up for, failure to do so will ultimately result in forfeiture of Dibs check (see below). 
• Regular and Post season hours both count towards your Dibs obligation

If you intend to fulfill your hours (as opposed to using the buy-out option), a volunteer deposit check (Dibs check) will be collected at evaluations. If a deposit check (or buy-out) is not received by evaluations, your player may be evaluated, but will not be placed on a team or receive a uniform until the DIBs check has been turned in to PNHLL.

Please make checks payable to PNHLL and include your players' names in the memo section.

Your $350 checks WILL NOT be cashed if your family fulfills the required hours for the season.

All jobs posted in the Dibs section of pnhll.org are eligible to earn Dibs hours.

There are opportunities to earn Dibs hours during the following times:

• Player evaluations in March
• Regular season - May, June, July
• Tournaments - Rookie Weekend & Memorial Cup

These jobs include:

• Concessions (During tournaments and regular season) (Link)
  • REGISTER - Cashier
  • RUNNER - Order Delivery/Float
  • RUNNER - Grill/Food Prep
  • LEAD - Opener/Closer (Link to Description)
• Field Maintenance Crew
  • Raking fields
  • Hanging Sponsor Banners
• PNHLL-Hosted Tournaments
  • Maintenance/Field Chalk
  • Tournament Helper/Scorer
• Evaluations
  • Check in
  • Uniform Fitter
  • Group Leader/Floater
  • Timekeeper

Please see the links and documents under "Volunteer Resources" for more detailed information on these roles.

Other jobs that are eligible to earn Dibs hours:

While we greatly appreciate everyone pitching in where and when it's needed, the following jobs are not eligible for earning Dibs hours:

• Regular season
  • Helping out at practices or games
  • Score bookkeeping
  • Pitch counting
  • Score board
• Winter clinic
  • Coaching or assisting

You can opt to buy-out your required hours by paying $200 for Rookies and $300 for Minors and Majors or families with 2 or more players. You will be charged at the time of evaluations and will not be required to fulfill any DIBS hours.

There are many opportunities throughout the Little League season to fulfill your Dibs obligation. Typically, shifts will be published a month or two ahead of time. A preview of Dibs hours and shifts will be communicated by email to all registered families before shifts are available to be claimed. A specific date and time for when shifts will be available to claim will be provided as well, so that there is adequate time and opportunity to review schedules and plan for claiming shifts.

Once shifts are posted and available to claim, follow these steps:

1. Log into the SportsEngine account used to register your player(s)
2. Click on the Dibs tab (left hand banner)
3. Click on your Dibs session
4. Review available volunteer positions. You can use the filters at the top of the page to narrow your search
5. Click on a shift to get to the claim window
6. If you see the message "No Dibs items found," all shifts have been claimed for the filters you selected above
7. If there are no available shifts for your preferred time period, remember to check back often. If someone else cancels their shift, it will become available to claim
8. Be sure you sign in for your shift at the concession stand! If there is a dispute about whether or not you were present for your shift, the sign in sheet will be consulted.
9. After your shift has been completed, be sure to mark it as complete in the Dibs section of the website so your hours can be properly credited.

No matter what type of shift you are working, be sure to sign in at the Concession Stand in the Dibs sign in binder.

Once your shift is completed, go back to the Dibs page and mark your shift complete. Here's how:

If you find that you cannot make your scheduled shift for any reason, you may cancel your shift online through the Dibs system 96 hours or more in advance of the start of your shift.

Log into your SportsEngine account, click on your username in the top banner, and select the Dibs link that pops up to view your claimed sessions. Click on the shift you want to be released from and choose "request cancellation."

If there are fewer than 96 hours until the start of your shift, you must email our Volunteer Coordinator as soon as possible so we can try to help you find a replacement, please understand that PNHLL cannot guarantee you a replacement on short notice.

Multiple shifts either cancelled inside the 96-hour window or that are "no shows" will result in your Dibs deposit check being cashed.

If games at Zachary Playfield are cancelled by PNHLL, your Dibs shift is cancelled. When this happens, we can give those with cancelled shifts priority in rescheduling.

Partial shifts that have been signed in, but that are canceled before completion due to PNHLL-determined weather-related issues, will earn Dibs credit.

Yes! You can hire someone from your own network to fulfill all of your volunteer hours for you. You can hire someone you know to work concession stand LEAD (if trained), REGISTER and RUNNER hours. Please note that individuals must be at least 16 years old to work the concession stand register, and 17 to operate a grill. An order runner not completing hot food preparation must be at least 14 years old.

If you do not buy out your Dibs obligation, you should intend to fulfill or arrange to fulfill your required hours. PNHLL has a limited pool of teens and young adults who may be available for you to hire to fulfill a portion of your Dibs hours. If you would like to be connected with individuals from this pool, please email the PNHLL Volunteer Coordinator. These individuals may also be able to fill a shift that you need to cancel on short notice, but your ability to hire from this pool cannot be guaranteed by PNHLL. The obligation to fulfill all required Dibs hours will remain yours.

When you register your player for the spring season, you will automatically be added to an email distribution list that will alert you to Dibs opportunities.

The volunteer coordinator periodically sends out notifications that Dibs volunteer shifts are either coming out soon or available.  If you have not received any notifications please email us to verify your registration.

Be sure to check your spam mailbox and settings! Ensure your email program recognizes emails coming from @pnhll.org as a safe sender.

You can also check out the document titled “How To Change/Add NGIN Emails” under "Dibs Resources" on the right of this page

If you have questions about Volunteer shifts please contact , our volunteer coordinator at dibs@pnhll.org